Time is Money

How do you turn days into hours? Or hours into minutes? The sad reality of contract approval for business administration is that the process is simply inefficient at times and generally designed in a way where processes take longer than need be, ironically in places where time means money, E-Signatures are the solution to this.

The Effect of the Pandemic on the Way we Work

The pandemic has forced businesses to do what was thought to take years, and that was to transition to virtual work environments. With this comes the virtualization of common business activities like contract approval and business administration. Coming out of the pandemic things are slowly shifting back to normal but many aspects of the virtual workspace are here to stay, one of which is the use of e-signatures. We’ll be looking at when you need e-signatures, the advantages of e-signatures and applications of e-signatures.

Time for Change

Why the massive shift from traditional paper workflows to digital other than the obvious effect of the pandemic? Simply put, it’s exponentially more efficient and comes with a slew of other benefits (which we shall investigate in the future) which will leave you wondering why you haven’t switched over sooner.

But when do you need an e-signature solution?

1. If you’re trying to lower costs– Business is expensive and we’re always trying to find ways to make processes more cost effective. Time costs money, moving documents around the office and shipping documents costs money. Materials like paper, ink and printing cost money as well. With an e-signature solution you cut costs and save time!

2. When you need absolute confidentiality and high-level security– Sometimes you need assurance that your important documents cannot be accessed or read by the wrong people. With e-signatures, you can send documents instantly to recipients for signatures.  If you’re using software like Adobe Acrobat DC Pro you can even redact sensitive information before you send documents! Work done on documents is tracked and is put into an auditable trail if you’re using an application like Adobe Sign.

3. When you need to reach many people with speed and convenience– Picture this. You need to reach 100’s or 1000’s of people for signatures. Such a task would be monumental to complete traditionally because you would have to print (which drives up costs)  thousands of documents and mail them out (at an even greater cost) all at the risk of them getting lost in the mailing system or getting delayed. With e-signatures all the hassle turns into convenience, ease and money saved. Simply send the document link to your recipients and you’re set to get what would take days or weeks done in hours.

4. When you need a simple, easy to enact solution– HR, accounting and management are all essential parts of any company. The sheer amount of time-consuming paperwork that these divisions go through on a monthly or even yearly basis is immense. With e-signatures you can get signatures, input data and create forms in a timely manner. Tax forms, time sheets, sensitive documents, contracts, and intake forms can all be filled and verified by using e-signatures. Applications like Adobe Sign are incredibly easy to use and provide a simple solution to the problem.

Now that we’ve covered why we need e-signatures, future posts will delve into the advantages e-signatures bring to the table and applications of e-signatures.